These indents change with orientation because they are relative to the margins. Unfortunately, the alignment tab will not go past the right margin! The right tab can still be set past the right margin and works, but that will not change with orientation. This portion arose out of a question asked on the Microsoft Answers site and three solutions were given. How to put a portrait page number on a landscape page by Bill Coan, MVP Where the contents are only one page put them in a Table and rotate the text in the table. Where the landscape contents are only one page, put them in a Text Box and rotate the textbox.
In many documents it is important to distinguish headers and footers from the body of the text.
There are four principal ways to do this:. There are two things the user needs to know about Header and footer placement and space. The first is that either the Header or footer can take up the entire page or be anywhere on the page. The second is that in the page layout dialog the user can set how much space to reserve for the Header and footer from the edge of the page. Placement Items in the Header or footer can be anywhere on the page. If they are graphical elements like a logo, WordArt, a Watermark or a TextBox they can be floating and marked to appear behind text.
If they are set to be behind text, they will not move text in the body of the document.
If they are in-line with text or set for wrapping, text in the body of the document as well as in the Header or footer will give them space. This is one way of preparing letterhead templates reserving space for a sidebar on the first page of preprinted letterhead.
See Letterhead Textboxes and Styles Tutorial. Space for Headers and Footers So that they do not run into text and so that text doesn't seem longer on pages without Headers and footers, space can be reserved for the Header and footer in the Page Layout dialog. First the general rule is that the running Headers and footers will use whatever space they need. That means that if they extend into the body of the document, the text will normally flow around them.
Generally you want a bit more space to distinguish the Header and footer from the body of the document. This dialog can be reached by clicking on the dialog launcher in the bottom right corner of the Page Setup group on the Page Layout Tab. This setting, like most Header and footer settings, is a Section property. That is, you can have multiple Sections in a document, but only one setting in a Section. Note that few printers can print to the edge of the page and that inkjet printers, in particular, seem to need blank space at the bottom of the page.
See The bottoms of pages don't print.
MS Word 2011; different header / no header on the first page (OSX)
Header and Footer Confusion? Page Numbers in Word Page numbers are relatively simple, but the interface can make them seem complicated. Page numbers in Word are always fields, not manually typed numbers. We will start by looking at how to insert them through the Interface's Insert Page Number functions and then look at how they can be inserted and formatted directly.
Word comes with a number of built-in formats that are stored in building blocks. You can easily add a page number to your document under the Insert tab.
Add headers and footers in a word-processing document
Click on the Page Number button and you'll get a short menu giving a choice of positions as well as the option to format or remove page numbers. If you select one of the positions, you'll get a gallery view of your options below. Note that this gallery has a scroll bar. Don't see a gallery? This includes the numbers in the page margins. Warning about Page Number Insertion Repeat: Inserting page numbers using the gallery locations will replace current Headers or footers. You can also insert Page numbers by inserting Headers or Footers. A supplemental set of building blocks can be downloaded to handle the Page X of Y construction.
Page X of Y Building Blocks. Page Numbering Fields Again, page numbers are fields. This is true no matter how you insert them. This is called a keyboard shortcut and inserts the field formatted in the Page Number character style. If you ever need to insert this manually you also can do so through the Insert Field dialog.
The Insert Field dialog box is shown above.
Using the choices shown will result in a lower case Roman numeral page number in the current formatting. It comes from checking the preserve formatting box. I usually uncheck that box. You do not have to choose the page type when you insert the page number but it is easiest to do so. Other useful fields are the NumPages and SectionPages fields which give the total number of pages in the document and Section respectively.
There is no SectionPage field that would correspond to the Page field. You may want to look at the screenshot above in full size.
Convert your original design into a Microsoft Word letterhead template
Right-click on it to do this. See Page Numbering on Greg Maxey's site for information on how to have both a count of the Section pages and of the Document pages in the same spot.
Another article on formatting page numbers and manipulating them with calculation fields is Bill Coan's How to Control the Page Numbering in a Word Document. See Spell Out Page Numbers for how to create the field codes needed to do that. Like Page fields, the NumPages field can be formatted. For fancy manipulation of these and the companion SectionPages field, refer to the articles by Bill Coan and Greg Maxey mentioned above. You get access to this dialog from any Insert Page Numbers menu or control. Word Word and later The page number format dialog gives you a lot of control on how your page numbers appear, not only on the page but also in a Table of Contents , Caption , or Cross-Reference.
The first choice is for the type of numbering. This lets you choose two variations, each, from the three basic formats: Arabic numerals, Roman numerals, or alphabet letters. Next is a checkbox that lets you use Chapter numbering. If you check it, it activates the selection of the built-in heading style which signals the beginning of the chapter.
That Chapter will need to be numbered using Automatic Numbering. You are also allowed a selection of the separator to separate the chapter number from the page number. Note: both of the drop-down boxes scroll, they actually show fewer choices at a time. You have the option of continuing numbering from the previous section or restarting numbering for the section at a different number 1. If you start a new section, the choices made here continue in the new section by default. This includes the decision to restart numbering.
For example, you may add a Table of Contents to your document and would like the page numbering of the front matter before the body of your document to be in lowercase Roman numeral format. As long as your document is divided into Sections, you can have differently formatted page numbers in each Section of your document. See How to set up a document with front matter numbered separately. It is important to remember that page number formatting including restarting page numbers or starting at some page other than 1 is a Section property.
It can be changed with each new Section. When you add a new Section, everything continues as is from the previous Section. You can modify this in the new Section. If you restart page numbering in a Section and then add a Section break for a new Section, the new Section will also restart page numbering at the same point.
If the page numbering is continuous in a Section, when a new Section is started from that Section, the new Section will also have continuous page numbering. Save As your initials Sections. Practice: Format Page Numbers - Manual Method 2 If you went through manual method 1, close that document without saving and reopen it.
How do I format my paper so that the phrase Running head appears on only the first page?
Otherwise, repeat steps one through 11 above. The above manual methods are important if you want to add page numbers to already existing footers or Headers. What follows is the simplest way, but it will replace existing Headers or footers. Practice: Format Page Numbers - Insert Method If you went through manual method 1 or 2, close that document without saving and reopen it. These are specially marked by Word as page numbers in some way.
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Those inserted manually or by "Current Location" are not so marked and will not be removed by this command. Others are Page fields. The Page Numbers Inserted with locations are also inside specially marked regions that can be removed using the command. Delete the field. The "Apply to:" choice of "This point forward" allows you to insert a continuous Section break where you are and make the rest of the current Section have the column settings you want. The default is "This Section.
The Start new column checkbox is one way to insert a column break before the bottom of the page. If you select the L eft or R ight column preset it unchecks the E qual column width setting. Line between inserts a vertical line between columns.
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